There are a few reasons why you might want to add a notice,

when receiving an e-mail.

Consider a clever phishing e-mail that pretends to be your boss or maybe your accountant looking to transfer funds?

It could easily happen, we even wrote a book on this exact scenario.

The best way would be to either speak with your IT Department / IT Provider

or follow the steps below:

Open your Web browser and go to https://office.com and select Sign-In

Select the nine dots from the top left and choose Admin.

Select Show All and then select Exchange from the left-hand pane.

Select Mailflow and go to Rules.

Select the + sign to select a new rule and give it a name.

Under Apply this rule if choose the sender is located – Outside the organisation.

And then select the recipient is located – Inside the organisation.

Choose the option Prepend the subject of the message with – Type in a choice.

I chose an easy identifier which is [External] and this will appear at the beginning of every subject line.

Once completed select ‘Save’ and then this will then automatically happen.

If you would like to discuss Microsoft 365 or other rule possibilities,

call us on 01423 438953 or get in touch via our form.